What was reviewed?
Property, roof areas, date, access, conditions, scope, and limitations.
Roof Command Documentation
What a Usable Commercial Roof Condition Report Should Show
A blank, printable framework for organizing roof areas, observed conditions, labeled photographs, issue priorities, and next actions—without burying ownership in unlabeled images or generic recommendations.
Blank documentation template only. Not an inspection report, engineering opinion, statutory milestone inspection, reserve study, warranty determination, or insurance analysis.
OGC Roof CommandBlank template
CONDITION DOCUMENTATION
Commercial Roof
Condition Report
Condition Report
Property
[PROPERTY NAME]
Visit date
[DATE]
Report reference
[REPORT ID]
Document status
[DRAFT / FINAL]
ScopeWhat was reviewed
ObservationsWhat was seen
PrioritiesWhat needs attention
Decision lanesWhat happens next
Issue historyWhat changed over time
Five questions
A report should help ownership make a decision.
The value is not the page count. It is whether the file preserves context, ties observations to locations, and routes each open item into a defensible next step.
What was observed?
Factual conditions tied to a specific roof area and labeled photograph.
What needs attention?
Issues grouped by priority without invented deadlines or guarantees.
What is the next lane?
Monitor, maintain, investigate, repair, evaluate, or plan.
What changed?
New, recurring, stable, worsening, addressed, or closed items.
Blank templateNot a completed inspection report
Commercial Roof Condition Report
Roof Command documentation structure
Property[PROPERTY NAME]
Address[PROPERTY ADDRESS]
Client / management contact[CLIENT OR MANAGEMENT ENTITY]
Visit date[DATE]
Prepared by[INSPECTOR NAME / ROLE]
Report reference / status[REPORT ID] · [DRAFT / FINAL]
Roof Command relationship[BASELINE / RECURRING VISIT / POST-STORM REVIEW / OTHER AGREED SCOPE]
1. Purpose, scope, and limitations
Purpose[WHY THE VISIT WAS REQUESTED]
Included roof areas[ROOF AREA IDENTIFIERS]
Inspection method[VISUAL WALKOVER / AGREED METHODS]
Access conditions[AREAS ACCESSED / NOT ACCESSED]
Weather / surface conditions[OBSERVED CONDITIONS]
Documents reviewed[DRAWINGS / WARRANTIES / PRIOR REPORTS / SERVICE RECORDS / NONE PROVIDED]
Observations are limited to the agreed scope and accessible conditions at the time of the visit. Concealed conditions may exist. Engineering, destructive testing, code analysis, insurance coverage, storm causation, warranty determination, and other professional conclusions are outside this template unless separately contracted and performed by the appropriately qualified party.
2. Property and roof-system inventory
| Roof area | Approx. area* | System / surface | Known age* | Drainage | Access | Warranty* |
|---|---|---|---|---|---|---|
| [RA-01] | [TBD] | [TBD] | [TBD] | [TBD] | [TBD] | [TBD] |
| [RA-02] | [TBD] | [TBD] | [TBD] | [TBD] | [TBD] | [TBD] |
* Mark information as owner-provided, field-observed, document-derived, estimated, or unverified.
3. Executive condition summary
Overall observed condition[SHORT FACTUAL SUMMARY]
Active concerns[SUMMARY OR NONE OBSERVED WITHIN SCOPE]
Recurring concerns[SUMMARY OR NOT ESTABLISHED]
Open decisions[MAINTENANCE / INVESTIGATION / REPAIR / RESTORATION REVIEW / REPLACEMENT PLANNING]
Important limitations[SUMMARY]
4. Roof-area condition section
Roof area ID and name[ROOF AREA ID / NAME]
System / surface[OBSERVED OR DOCUMENTED TYPE]
Drainage observations[FACTUAL NOTES]
Perimeters / edges[FACTUAL NOTES]
Seams / field membrane / surface[FACTUAL NOTES]
Flashings / penetrations / curbs[FACTUAL NOTES]
Access or visibility limitations[NOTES]
5. Condition photograph log
| Photo ID | Roof area | Location / orientation | Factual observation | Issue ID | Date |
|---|---|---|---|---|---|
| [P-001] | [RA-01] | [LOCATION] | [OBSERVATION] | [I-001] | [DATE] |
| [P-002] | [RA-01] | [LOCATION] | [OBSERVATION] | [I-002] | [DATE] |
6. Issue register
Attention
Review promptly to determine the appropriate project-specific action.
Planned
Place into an agreed maintenance, repair, testing, or planning process.
Monitor
Retain for comparison at a future agreed visit.
| Issue ID | Roof area | Observed condition | Priority | Next lane | Status | Photos |
|---|---|---|---|---|---|---|
| [I-001] | [RA-01] | [FACTUAL OBSERVATION] | [ATTENTION / PLANNED / MONITOR] | [MAINTAIN / INVESTIGATE / REPAIR / EVALUATE / PLAN] | [NEW / RECURRING / STABLE / WORSENING / ADDRESSED / CLOSED] | [P-001] |
7. Open-item tracker
| Issue ID | Proposed owner | Next step | Target / review date* | Status | Closure evidence |
|---|---|---|---|---|---|
| [I-001] | [CLIENT / OGC / OTHER] | [AGREED NEXT STEP] | [AGREED DATE OR TBD] | [OPEN] | [PHOTO / INVOICE / REPORT / N/A] |
* Use only an agreed project-specific date. Do not auto-populate a standard response promise.
8. Decision summary and distribution
Immediate ownership review[LIST]
Planned maintenance / repair[LIST]
Continued monitoring[LIST]
Outside professional input[LIST]
Capital-planning considerations[LIST]
Documents requested[LIST]
Prepared for / distributed to / revision history[AUTHORIZED RECIPIENTS · DATE · VERSION · CHANGE]
Blank-template notice: This preview contains no property-specific observations, findings, photographs, signatures, dates, or outcomes. A completed report must reflect the actual agreed scope, accessible conditions, and evidence from a real visit.
Decision routing
Observations are useful when they lead somewhere.
Each open item should move into a defined lane without implying technical eligibility, cost, service life, warranty, insurance outcome, or code approval.
Maintain
Agreement-defined maintenance or minor work may be appropriate.
Investigate
More access, tracing, testing, or professional review may be needed.
Repair
A targeted repair scope should be defined.
Evaluate
Review restoration or coating eligibility for the actual system and substrate.
Plan
Begin replacement scope and capital-planning discussion.
This page is a documentation structure—not proof of an inspection.
It does not establish that OGC visited a property, observed a condition, made an engineering determination, performed statutory inspection work, evaluated insurance coverage, proved storm causation, or determined warranty eligibility. Property-specific conclusions require an agreed service scope and actual evidence.
Request an assessment
Start with the actual roof, not a stock report.
OGC will review the property, known roof condition, existing records, documentation needs, and decision process—then confirm the appropriate service scope before any property-specific report is created.
Call 786-696-4829 →Request a Roof Command Assessment
Tell us which property needs a clearer condition record.